This guidebook describes how you need to manage medical leaves in Ontario. My name is Lynda Bard and I have dedicated my career to helping organizations and their leaders foster a culture of support, compliance, and employee well-being. This guidebook is a culmination of years of experience, research, and practical application in the field of human resources and medical leave management.

Why I Developed This Guidebook

In my work with various clients, I have observed a common challenge: the need for a clear and compliant process for managing medical leave. Many organizations struggle to navigate the complexities of medical leave, leading to confusion, non-compliance, and employee dissatisfaction. This guidebook aims to provide a comprehensive resource that equips managers with the knowledge and tools they need to manage medical leave effectively and compassionately.

The Importance of Medical Leave Management

Medical leave management is more than just a legal requirement; it is an opportunity to support employees during challenging times, ensure compliance with provincial regulations, and maintain a productive and positive work environment. By systematically managing medical leave, organizations can enhance employee well-being, improve compliance, and foster a culture of care and support. Effective medical leave management is crucial for creating a workplace where employees feel valued and supported, even during their most vulnerable moments.

Documents that Come with the Guidebook:

1.    Medical Leave HR Checklist (PDF)

2.    Medical Leave Policy & Procedure (PDF)

3.    Forms: Forms for the 6 Step Process

a.    Step 1 – Receipt of Medical Leave Notice

b.    Step 2 - Meeting with HR Prior to Leave & Forms to be Completed

c.     Step 3 – Forms to take to Attending Physician

d.    Step 4 – Forms Prior to Return to Work (Plan etc.)

e.    Step 5 – Post Return to Work Documents

f.      Step 6 – Further Accommodations or Back to Full Duties

4.    Letter Samples:

a.    Email with documents to take to Attending Physician

b.    Initial Leave Request Acknowledgement Letter

c.     Recap letter with Information and Links for Leave